A good job application e-mail: this is how you do it

An increasing number of job vacancies are being posted online and most employers want you to respond online to positions you are interested in. As a result it is very likely that in the process of searching for the perfect job you will have to send a job application by e-mail. Are you used to sending your cover letter by post and do you have no idea how to send your application letter by e-mail? Then read all about what to pay attention to when sending an application letter by e-mail in this article. It also tells you how best to phrase your accompanying e-mail.

Writing an application letter

Even though you are not sending your application letter by post, this does not mean that the content or formatting of the application letter suddenly has to be different if you choose to send a job application by e-mail this time. So when you are applying for a job via e-mail, you use the same standard structure as for an application letter. The letter, in other words, is not written any differently when you send your job application by e-mail, but is the same as the cover letter you send by post.

Write an accompanying text for your job application e-mail

If you are sending your job application letter by post, all you need to add is your CV. You do not need to write an accompanying text in that case, because the receiver of the envelope will simply open the envelope and see your letter. When you send a job application letter via e-mail, by attaching the cover letter as an attachment, it is important that you write an accompanying text in the e-mail. For example, you can write that you are applying for position X and that the receiver of this e-mail can find your motivation letter and CV in the attachments of this e-mail. If you paste your entire motivation letter into the e-mail and therefore do not add it as an attachment, you do not have to write an accompanying text in your e-mail.

Use a professional e-mail address

Some people use an e-mail address that they once made in a crazy mood. But if you are e-mailing a job application, it is important that you use a formal e-mail address. So not an e-mail address such as [email protected], but a simple, professional e-mail address, preferably with your first and last name in it.  

Mail to a specific person

Often a job vacancy will list the name of the person to whom you should send the application letter, but not always. If the vacancy does not mention to whom you should send your job application, the best thing to do is find out who should be receiving your letter. You can do this by calling the company and enquiring, so that you will be sure your letter is received well. So never mail to a standard e-mail address such as [email protected] or [email protected], but find the correct e-mail address before you e-mail your job application.

Use the subject line to refer to the position concerned

When you send an e-mail there is a subject line to fill in. Some people don’t fill in anything here, which results in the e-mail being titled “No subject”. This is ill considered, as it may lead to your e-mail being overlooked, ending up in a spam folder, or being deleted immediately by the receiver. Always give your e-mail a clear subject line, preferably including the position you are applying for. For example write “Job application X position” in the subject line of your e-mail. 


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